How to Draft a Business Meeting Agenda

A total of 24 billion hours every year. That’s how much time companies waste in pointless meetings every year. If you don’t want to fall into that statistic, you need to do everything you can to make your meetings count.

Crafting an excellent business meeting agenda is essential to making the most of your meeting time. Keep reading to earn how to set meeting goals that will help you keep everyone on the same page.

Get Input From Meeting Participants

While you will have your own plan when you schedule a meeting, it isn’t only about you. A meeting is there to keep everyone on the same page and informed. The chances are good that you’ll have other people that have things they need to discuss.

Send a message to the participants of the meetings to see if there are pressing issues that you need to address. A meeting is a perfect time to get feedback about issues and improve participant engagement.

Know Your Meeting Goal

One of the problems some people have when going to meetings is that they don’t know the topics discussed. When those topics come up, people aren’t prepared to discuss the topic and give feedback. That makes meetings much less productive.

You can run more effective meetings by figuring out the meeting topics beforehand and ensuring everyone involved knows what will get discussed. Doing this means people have time to prepare and will have talking points ready for the meeting.

Put Time Limits on Topics

Another issue people have with meetings is going too long. As people discuss topics and go off on tangents, people end up spending more time than necessary on topics. When this happens, your meeting will go over time.

Doing this isn’t only a waste of time for the meeting, but it also stops your team from working on more critical tasks. Set a time limit for each agenda item for your meeting to stop your meetings from going on for too long.

To help with time management, make sure people know how to connect to meetings. Whether you’re doing in-person meetings or doing an instant conference call, give people the tools they need to connect successfully.

Determine Action Items

Meetings aren’t only for talking about big picture items in a business. You can also use them to lay out the day-to-day operations of your company. That means you’ll need to create action items for people in the meetings.

Once you know your meeting topics, you’ll need to develop the steps for people to take who work on those topics. Use your meetings to give people a clear roadmap to help them find success in their jobs.

Creating a Business Meeting Agenda Isn’t Always Easy

You can’t afford to host unstructured meetings where nobody knows what’s going on during that time. If you want to get the most of your meeting time, you’ll need to create a business meeting agenda that keeps everyone on track. Use the guide above to create a plan that will help you meet your business goals.

Do you want to learn more about creating plans and agendas that will help your business thrive? Head back to the blog to learn more about running a successful company.

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