Clear the Clutter: 3 Steps to a More Organized Office Space

Having a disorganized workplace environment is linked with less productivity, can cost you money, and leads to decreased mental health. Ideally, your company should be operating at optimal performance. But, clutter and disorganization interfere with this. 

Keep reading for comprehensive steps you can take to create organized office space so that your company and employees thrive in their work environment. 

Step 1. Declutter

The first step to organizing your office effectively is by decluttering anything that doesn’t belong. There could be stacks of papers you haven’t used in months taking up space on your desk. If you don’t have a good filing system or proper furniture to store miscellaneous office supplies, the clutter can produce a chaotic environment. 

The chaos that comes from clutter is most likely affecting how you work, even if you aren’t consciously aware of this. Get rid of any papers, supplies, and extra things around the office that haven’t been used in months. Give yourself a time cap of, say, three to six months where something hasn’t been used to decide it’s time to get rid of it. 

If you have office equipment that needs repairing, judge whether you’re going to spend money on repairs or not. It could be worth it to toss or donate things that don’t work anymore to free up space to bring in better working equipment. 

Step 2. Rearrange and Organize

After getting rid of everything taking up space in your office, it’s time to rearrange and reorganize. You can maximize your office space when you rearrange your office space. 

Rearranging can look like moving cabinets, shelves, and binders near each other. Your desk area should have everything you need in reach. This can include a trash bin and daily used supplies.

This process is long and involved as you should be going through every drawer to reorganize the contents inside. You can establish better filing systems by using number dividers and other tools like sticky notes, separate folders, and storage baskets. 

Set yourself up for success. You know how you stay organized in your head better than anyone. Set up your area so that it’s an organized office space designed to work for you. 

Step 3. Organize Your Desktop

The organization in your computer is just as important as your office’s environment. When you have your office ready, tackle the endless files piled up on your desktop. It’s easy to save file after file on your desktop when you’re in default mode.

However, this is not the most productive or efficient way to work. Make clearly labeled, concise folders where each category of your work can be sorted into. To stay on top of this organization, spend a few minutes at the end of each shift re-cleaning your desktop to ensure everything’s in the right place.

This office organization extends to your actual desk workspace too. Get small trays and containers where you can lay out important papers, pens, a stapler, and whatever else you need to be successful. 

Keep an Organized Office Space

Once you do the initial dirty work, make an effort to keep an organized office space. Biweekly deep cleans can be just the thing you need to optimize your workplace performance, stay organized, and keep focused. 

For more information on how to maximize your productivity at work, read our posts on the ‘Business’ blog page on our site.

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