A Business Owners’ Guide to Disposing of Used IT Equipment

Are you tired of old IT equipment taking up valuable space inside your office? Did you recently invest in a new form of IT hardware and are unsure what to do with the old stuff? If so, then you need to learn how to dispose of old IT equipment properly.

Doing so can help benefit you and your community. It will also benefit the environment, as electronics tend to be considered a form of hazardous waste. 

See below for an in-depth article on how to get rid of used IT equipment the right way and benefit your business in the process.

1. Make a List

We all know the problems that come with having a surplus of IT assets. While it’s always nice to upgrade to newer devices, the old equipment gathers dust in the breakroom, attic, or the office that no one uses. That’s not a great reflection on your brand at all.

But just when you think you’ve gotten rid of all the excess IT equipment in your office, a few more items pop up from the copy room, conference rooms, and so on.

That’s why we recommend performing one giant purge. Go through every room in your office and make a list of all the used IT equipment you want to get rid of. As you’ll see in the next step, there are several tremendous ways you can go about doing that.

This doesn’t have to be a task that you dread. It doesn’t even have to be a one-man or one-woman job; get your entire team involved. 

Have some fun with this! You might even throw in some incentives to get more interaction, such as allowing anyone who turns in old IT equipment to go home early that day. 

2. S.D.T.

We all know the saying, “One man’s trash is another man’s treasure.” That certainly applies to your old IT equipment. While you might not have any use for it anymore, we’re willing to bet that someone else does.

Any time you want to clear out old IT appliances you should remember “S.D.T.” which stands for Sell, Donate, or Toss. As the name would imply, it refers to the three actions you can take with any piece of IT equipment you have laying around.

Go through the list of items that you’ve created. Are there any of them that are relatively new or still in premium condition? If so, there’s bound to be a fellow business that could use it. Asset recovery is an outstanding way to sell your surplus IT equipment to interested buyers. View here for more information.

There are probably a few other pieces of used IT equipment that still operate well but are too old for anyone to have a legitimate interest in buying them. These types of IT equipment are perfect for donations. There are many nonprofits in your area that could benefit from having them.

Lastly, there’s the option to toss the used IT assets that are either way past their prime or no longer work. For those items, it’s important that you dispose of them carefully, so as not to cause danger to your environment from hazardous items.

3. Eradicate Your Data

We’re all for getting rid of old equipment, but there’s a right way and a wrong way to do it. The wrong way would be to sell or donate the equipment without properly erasing all its data. That’s basically asking for a security breach to occur.

You might also run into companies who say they’ll erase your data for you when you sell your items through their services, don’t leave it up to them. Take the initiative to ensure that your company’s information is protected.

Remember, it’s not just your information they could get ahold of. Without erasing data, they can get private info on your customers and business partners as well. Just avoid that entirely by wiping it clean before you dispose of it.

4. Allocate to Trusted Establishments

Even though you have no further need for electronics, your company still has the responsibility of disposing of those items the right way. That includes using trusted establishments for any method of the S.D.T. you’ve chosen.

If you’re wanting to donate, then do some research on the nonprofit organizations near you that accept donated equipment. Will they recycle the equipment if they don’t end up using it? Otherwise, donating the items defeats the purpose.

When you’ve decided to toss something, make sure you’re recycling it through a service that can properly dispose of hazardous materials.

5. Cancel Subscriptions

If you sell your company’s computer to a local startup, you’ll want to make sure you’ve cancelled all subscriptions and/or changed the login information to the software you use.

Otherwise, ABC Company (who bought your used desktop) now has access to your CRM software, email, etc.

You and your team should take some time to write down all of the subscriptions that you have and ensure that you’ve changed the login information for each. This can also help prevent former employees from mooching off services they logged in on with their personal property.

Dispose of Your Used IT Equipment the Right Way

Now that you have seen an in-depth guide on how to properly dispose of used IT equipment, be sure to use this information to your advantage.

Take the time to browse our website for more articles on used IT equipment, as well as many other topics that you will find interesting.

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